Rules for Participation and Condition of Entry

  • Gresham Arts Festival

    July 21, 2018

    By applying to the Gresham Arts Festival you are agreeing to receive notices from the City of Gresham via email; this is the primary communication tool the Gresham Arts Festival uses. 

    • Priority application deadline: March 2, 2018
    • Final application deadline: May 4, 2018

    Jury process

    1. The Gresham Arts Festival is a juried event. Spaces are limited in each particular medium. Artists are encouraged to apply early.
    2. Artists are accepted with a majority vote by a five-member jury as space allows in each medium. The jury votes based on the quality of the artist’s submitted work and not based on prior knowledge of artist or artist’s previous participation. You will be notified of the jury's decision as noted on the application. The jury may ask qualifying artists to be on a wait list.
    3. Only one medium is allowed per booth. Photos should be representative of current work and not photos of previously submitted work.
    4. Submitted photos of your art work will not be returned. Submitted images of artists’ works may be used on the Gresham Arts Festival website and in event advertising efforts, in current and future years. 

    Exhibit fee

    1. The $95 exhibit fee includes your booth space and publicity for the Gresham Arts Festival and is due after acceptance by the date stated on the application. Payment options and instructions will be emailed to you. Artists may pay the exhibit fee with check, money order, credit or debit card, or e-check.  
    2. The City offers a quick and easy payment option for artists interested in paying their exhibit fee online through Invoice Cloud, a third-party automated payment service that accepts Visa, MasterCard, and Discover as well as debit cards and e-checks. Invoice Cloud charges a $1.95 fee for e-check payments, and a $2.95 fee for credit and debit card payments.
    3. A $25 fee will be charged on any check returned by the artist’s bank.
    4. No commission will be collected on sales and there is no sales tax in Oregon.

    Booth space

    1. Booth size will be 10x10 and artists must be present at the booth or have a designated representative. Only one artist per booth is permitted.
    2. Each artist is responsible for insurance coverage on his or her booth and its contents. Artists must provide their own booth tent and display equipment that are of sound construction and capable of withstanding inclement weather and wind gusts. Booths should be weighted sufficiently.
    3. Booths spaces are located on City streets (there may be oil) and some spaces are not level—exhibitors are advised to bring leveling devices as needed.
    4. Canopies cannot exceed booth size; no canopies over 10x10 are allowed.  Canopy material must be fire-resistant and/or fire-retardant and proof provided to the fire inspector upon request. Booths must furnish their own fire extinguisher.
    5. Reproductions of original work, such as posters and cards, may be sold, but may not occupy more than 15% of the total booth space. Commercially produced work from kits or imported art and goods may not be exhibited. Hand-pulled prints and photographs in signed and numbered limited editions will be accepted as original work under the appropriate category.
    6. No artist pets are allowed in or around the artist booths. 

    Set up/take down and hours of operation

    1. Artists will be able to begin setting up their booths at 6:00 a.m. the day of the event. Set up must be completed by 8:30 a.m. on the day of the Gresham Arts Festival. Please unload and move your vehicle to the artists’ parking area before setting up your booth space. Volunteers will be available to assist you with unloading.
    2. Artists’ vehicles must be moved to the exhibitor parking lots before the show begins. Artists will abide by all local fire and police regulations and direction. Any vehicle remaining in the show area or fire lanes during Gresham Arts Festival hours will be towed at the owner’s expense.
    3. The artist’s booth must be open and staffed during the hours of 9:00 am to 5:00 pm.
    4. Tear down of the booth may begin after the conclusion of the Festival at 5:00 pm. All exhibits must be removed by 7:00 pm. No early teardown is allowed. 

    Important dates for 2018

    • Priority deadline: March 2
      • Jury feedback: by March 30
      • Booth payment due: April 20
    • Final deadline: May 4
      • Jury feedback: by May 31
      • Booth payment due: June 15
    • Deadline for refund of booth fees with cancellation: June 29
    • Booth assignments and paperwork due to artists: July 2
    • Drop off donated silent auction items to Gresham City Hall: July 13

      Please proceed to artists’ waiver and hold harmless agreement to complete the application process.